Accessibility
Category
Hotel
Cuisine
American
  • Summary
  • Description
  • Skills
Summary
Accounts Payable
Salary To be discussed
Schedule Full Time
Experience Minimum 2 years of experience
Location 215 Chrystie St, New York, NY 10002, USA
Category Hotel
Cuisine American

Accounts Payable


Description
OUR LEGACY + YOU = PUBLIC

A NEW WAY OF WORKING THAT WILL CHANGE EVERYTHING

Position: Accounts Payable

Department/Outlet: Finance

Leader: Director of Finance

Overview:
As a member of the PUBLIC team, you are an ambassador of the brand. You are real. You are passionate about your role and always innovative when considering ways to make a guest’s experience memorable. Just imagine that you are the host of a party in your own home and each customer is your guest. Your words are personal and you treat everyone with the utmost respect while being accessible to them, their needs and their differences. You are naturally a fun person and your welcoming expression makes each guest feel as if they are the only person in the room. It comes naturally to you…It’s in your DNA. You are daring and unafraid to be bold, take risks and try things that have never been done before. You are smart and ensure our guest experience is frictionless. Their first impression of PUBLIC is a lasting impression, and it all starts with you!

Responsibilities:
- To achieve and, ideally, exceed Company and hotel targets arising from the company core objectives and values, e.g. Guest Relations, Employee Relations, Costs & Efficiency, and Sales and Revenue.
- To be fully accountable for the people, product and profit within the hotel.
- To deliver excellence in customer service as well as exploiting opportunities for growth within the business.
- To ensure the company culture is visible in all aspects of the business.

The Business:
- Ensure that company reporting systems are adhered to.
- Ensure all hotel policies, standards and local laws are followed.
- Follow-through on any outstanding opportunities and provide consistent, thorough training on operational areas.

The People:
- Behave at all times based on a customer responsive culture where exceptional customer service prevails.
- Ambassador and protector of the brand. Keeper of the brand and the company culture is carried at all levels of the company in the back and front of the house areas.
- Attentive, Accountable and highly organized and has the ability to plan multiple activities and meet deadlines.
- Excellent interpersonal and communication skills. Excellent phone skills, customer service oriented and proactive. Ability to maintain a positive and professional demeanor at all times.
- Is Friendly, engaging, gracious, has the ability to focus and connect with all guests at all levels and employees and exceed their expectations.
- Has an upbeat, energetic, authentic and professional attitude at all times.
- Assist other departments when needed.

The Product:
- To maintain and follow Brand Values and operational core standards to ensure hotel is always well presented.
- Ensure that all guests using the hotel facilities are completely satisfied and believe that they have received an excellent value for their money.
- Develops relationships with guests in order to provide personalized service. Ensures we treat our guest as we would treat them in our own home.
- Resolve guest complaints, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible. Responds to guests’ requests in an accurate and timely manner, creating a positive outcome that will result in a memorable experience.
- Undertake regular internal inspections to ensure company’s assets are well maintained and protected.

The Rest:
- Expert in Finance and excellent knowledge of all departments internally.
- Protect the name of the hotel and company and ensure that no actions are taken within, or in the name of, the hotel that could bring the Company into disrepute.
- Takes action in all matters related to the safety, security, satisfaction and well-being of employees, hotel guests and property. Responds swiftly and effectively in any hotel emergency of safety situations.
- Assure the proper handling of VIPs. Protect their privacy and confidentiality.
- Ensuring compliance to all hotel policies and procedures at all levels.

Specific Tasks Accounts Payable:
- Maintain AP Aging.
- Review all invoices for appropriate documentation and approval prior to posting.
- Prioritize invoice payments according to cash discount potential and payment terms.
- Process checks requests.
- Prepare Credit Applications for new vendors.
- Ensure that the correct Tax is being paid and that use tax is accrued when applicable.
- Maintain 1099 vendors.
- Respond to all vendor inquiries including reconciling vendor statements, research any discrepancies with vendors.
- Distribute weekly GL reports to department heads.
- Review monthly contracts for accruals.
- Assist with month-end closing.
- Assist with the maintenance of coordinating off-site storage and record retention.
- All other responsibilities assigned by Management.

Qualifications:
- High school diploma or equivalent.
- Continuing education and college courses in Accounting preferred.
- A Minimum of 2 years hotel accounting or accounts payable experience.
- Computer literacy to include: Microsoft Word, Excel.
- Prior knowledge with M3 and Adaco applications a plus.

The Work Environment:
- Fast-paced office hotel setting which include multi-tasking demands while working in a self-directed role.
- May require lifting for up to 25 lbs.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.


EEO M/F/M/V/D
OUR LEGACY + YOU = PUBLIC

A NEW WAY OF WORKING THAT WILL CHANGE EVERYTHING

Position: Accounts Payable

Department/Outlet: Finance

Leader: Director of Finance

Overview:
As a member of the PUBLIC team, you are an ambassador of the brand. You are real. You are passionate about your role and always innovative when considering ways to make a guest’s experience memorable. Just imagine that you are the host of a party in your own home and each customer is your guest. Your words are personal and you treat everyone with the utmost respect while being accessible to them, their needs and their differences. You are naturally a fun person and your welcoming expression makes each guest feel as if they are the only person in the room. It comes naturally to you…It’s in your DNA. You are daring and unafraid to be bold, take risks and try things that have never been done before. You are smart and ensure our guest experience is frictionless. Their first impression of PUBLIC is a lasting impression, and it all starts with you!

Responsibilities:
- To achieve and, ideally, exceed Company and hotel targets arising from the company core objectives and values, e.g. Guest Relations, Employee Relations, Costs & Efficiency, and Sales and Revenue.
- To be fully accountable for the people, product and profit within the hotel.
- To deliver excellence in customer service as well as exploiting opportunities for growth within the business.
- To ensure the company culture is visible in all aspects of the business.

The Business:
- Ensure that company reporting systems are adhered to.
- Ensure all hotel policies, standards and local laws are followed.
- Follow-through on any outstanding opportunities and provide consistent, thorough training on operational areas.

The People:
- Behave at all times based on a customer responsive culture where exceptional customer service prevails.
- Ambassador and protector of the brand. Keeper of the brand and the company culture is carried at all levels of the company in the back and front of the house areas.
- Attentive, Accountable and highly organized and has the ability to plan multiple activities and meet deadlines.
- Excellent interpersonal and communication skills. Excellent phone skills, customer service oriented and proactive. Ability to maintain a positive and professional demeanor at all times.
- Is Friendly, engaging, gracious, has the ability to focus and connect with all guests at all levels and employees and exceed their expectations.
- Has an upbeat, energetic, authentic and professional attitude at all times.
- Assist other departments when needed.

The Product:
- To maintain and follow Brand Values and operational core standards to ensure hotel is always well presented.
- Ensure that all guests using the hotel facilities are completely satisfied and believe that they have received an excellent value for their money.
- Develops relationships with guests in order to provide personalized service. Ensures we treat our guest as we would treat them in our own home.
- Resolve guest complaints, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible. Responds to guests’ requests in an accurate and timely manner, creating a positive outcome that will result in a memorable experience.
- Undertake regular internal inspections to ensure company’s assets are well maintained and protected.

The Rest:
- Expert in Finance and excellent knowledge of all departments internally.
- Protect the name of the hotel and company and ensure that no actions are taken within, or in the name of, the hotel that could bring the Company into disrepute.
- Takes action in all matters related to the safety, security, satisfaction and well-being of employees, hotel guests and property. Responds swiftly and effectively in any hotel emergency of safety situations.
- Assure the proper handling of VIPs. Protect their privacy and confidentiality.
- Ensuring compliance to all hotel policies and procedures at all levels.

Specific Tasks Accounts Payable:
- Maintain AP Aging.
- Review all invoices for appropriate documentation and approval prior to posting.
- Prioritize invoice payments according to cash discount potential and payment terms.
- Process checks requests.
- Prepare Credit Applications for new vendors.
- Ensure that the correct Tax is being paid and that use tax is accrued when applicable.
- Maintain 1099 vendors.
- Respond to all vendor inquiries including reconciling vendor statements, research any discrepancies with vendors.
- Distribute weekly GL reports to department heads.
- Review monthly contracts for accruals.
- Assist with month-end closing.
- Assist with the maintenance of coordinating off-site storage and record retention.
- All other responsibilities assigned by Management.

Qualifications:
- High school diploma or equivalent.
- Continuing education and college courses in Accounting preferred.
- A Minimum of 2 years hotel accounting or accounts payable experience.
- Computer literacy to include: Microsoft Word, Excel.
- Prior knowledge with M3 and Adaco applications a plus.

The Work Environment:
- Fast-paced office hotel setting which include multi-tasking demands while working in a self-directed role.
- May require lifting for up to 25 lbs.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.


EEO M/F/M/V/D

Details
Salary To be discussed
Schedule Full Time
Experience Minimum 2 years of experience
Location 215 Chrystie St, New York, NY 10002, USA
Category Hotel
Cuisine American

Skills
Microsoft Office
Online Ordering
Able to lift 30+ pounds
Fast-Paced Experience
By applying you confirm you have these skills.

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215 Chrystie St, New York, NY 10002, USA